Privacy Policy

Next Phase Football provides football pathway guidance, private consultancy, player development planning, parent support, trial and opportunity support, player presentation services and UK and international football experiences.

Where Next Phase Football determines how and why personal information is used, it is responsible for that information under applicable UK data protection law.

Privacy enquiries can be sent to:

Email: info@nextphasefootball.com

Depending on the service, enquiry or programme, we may collect information including:

• Player name
• Date of birth or age group
• Parent or guardian name
• Parent or guardian contact details
• Email address
• Country and general location
• Nationality where relevant to an international programme
• Emergency contact information where required
• Current club, team or football environment
• Preferred and secondary playing positions
• Football history and current playing level
• Player strengths, objectives and development areas
• Trial, consultation, programme or package enquiry details
• Match footage, highlight videos and player CVs
• Photographs and video footage
• Medical, allergy, injury, accessibility or welfare information where necessary for safe participation
• Safeguarding concerns and related records
• Programme, booking and payment information
• Communications sent through email, forms or Instagram
• Technical website information such as device type, browser, IP address, page activity and cookie preferences

We aim to collect only the information that is relevant and reasonably necessary for the service, programme, safety requirement or communication involved.

We do not ask visitors to upload passports, immigration documents or highly sensitive identity documents through general website enquiry forms.

Where additional documents are genuinely required for an agreed international programme, we will explain why they are needed and how they should be provided securely.

We may collect information when someone:

• Completes a website enquiry form
• Applies for a player assessment
• Enquires about a UK or international experience
• Books or requests a consultation
• Registers for a programme, event or football activity
• Provides player footage or profile information
• Communicates with Next Phase Football by email or Instagram
• Attends training, matches, events, trips or football experiences
• Appears in approved photographs or video
• Raises a safeguarding or welfare concern
• Uses or interacts with the website

We may also receive information from a parent, guardian, coach, club, event organiser, partner organisation or another person acting with appropriate authority.

We may use personal information to:

• Respond to questions and enquiries
• Review player assessment applications
• Understand a player's football background and objectives
• Provide pathway guidance and consultancy
• Recommend appropriate services or programmes
• Organise UK and international player experiences
• Manage training, fixtures, events and football activities
• Communicate with players, parents and guardians
• Prepare individual development guidance
• Review player footage and football information
• Support trial or opportunity preparation
• Maintain emergency, medical and welfare information where required
• Meet safeguarding responsibilities
• Manage bookings, payments and administration
• Produce approved player profiles or media content
• Improve our website, services and visitor experience
• Protect the security and integrity of our website
• Keep appropriate business, safeguarding and financial records
• Comply with legal, regulatory, insurance and welfare responsibilities

We will not use personal information for purposes that are incompatible with the reason it was collected unless there is a valid legal reason to do so.

The lawful basis used will depend on the circumstances.

We may rely on:

Consent

For example, where consent is requested for promotional photography, video, optional communications or publication of a player profile.

Contract and steps before entering into a contract

For example, when responding to a service enquiry, reviewing an application, arranging a consultation or delivering an agreed programme.

Legal obligation

Where information must be used to meet applicable legal, regulatory, safeguarding, financial or record-keeping responsibilities.

Legitimate interests

Where using information is reasonably necessary to operate and improve Next Phase Football, respond to enquiries, communicate with clients, manage services, protect the website or promote genuine football activity in a fair and proportionate way.

Vital interests

Where information is required urgently to protect a person's life, health or safety.

Where health, medical or other specially protected information is required, we will only use it when an appropriate legal condition also applies.

Consent can be withdrawn where consent is the basis for processing. Withdrawal will not affect processing that was lawful before consent was withdrawn.

Many Next Phase Football services involve children and young people.

We take additional care when collecting and using children's information. Information should be limited to what is relevant for football development, communication, programme delivery, safety, welfare and safeguarding.

Where appropriate, we will involve a parent or guardian in communications and decisions concerning a young player.

We will normally seek suitable parent or guardian consent before publicly using a child's photograph, video, profile or identifiable personal information for promotional purposes.

Permission to use media is separate from the ability to apply for or participate in a service. Refusing promotional media consent should not automatically prevent a player from making an enquiry or being considered for a programme.

Children and parents should be given clear information about how personal data will be used.

Next Phase Football may capture or receive photographs and video connected to training, fixtures, events, football experiences and player development activity.

Approved content may be used to:

• Celebrate football experiences
• Showcase programme activity
• Communicate player development
• Promote Next Phase Football services
• Share genuine football environments
• Create an approved player profile
• Publish content through the website or official Instagram account

Our current official social media account is:

Instagram: @nextphasefootballtrials_

Where consent is required, we will seek appropriate permission before publishing identifiable media involving a child.

Parents or guardians may contact us with concerns or requests relating to the future use of an image or video.

Email: info@nextphasefootball.com

Withdrawal of consent may not always require the removal of material that was already lawfully printed, distributed or published before the request was received. However, we will consider reasonable steps to prevent further use where appropriate.

We will avoid unnecessarily publishing sensitive details about children alongside photographs or video.

We may contact people in response to an enquiry, application, booking or existing service relationship.

Optional marketing communications will only be sent where there is a lawful basis to do so.

Recipients can ask us to stop optional marketing communications at any time by contacting:

Email: info@nextphasefootball.com

Service, safeguarding, booking or programme communications may still be required where they are necessary to provide an agreed service or protect a participant's welfare.

We may share personal information only where it is reasonably necessary and appropriate.

Recipients may include:

• Coaches, staff and authorised contractors
• Event, fixture and tournament organisers
• Accommodation or transport providers involved in an agreed programme
• Relevant clubs, coaches or scouts where an appropriate player opportunity is being considered
• Technology providers supporting website hosting, forms, storage, communications and administration
• Payment providers where payments are processed
• Insurers, professional advisers or legal representatives
• Medical or emergency services
• Safeguarding authorities, the police, children's social care, a County FA or The Football Association where required
• Regulators or public authorities where disclosure is legally required

Where player information is considered for sharing with a club, coach or scout, we will aim to share only information relevant to the football opportunity.

We do not sell personal information.

Some website, communication, storage, payment or social media providers may process information outside the United Kingdom.

Where personal information is transferred internationally, we will take reasonable steps to ensure that an appropriate legal transfer mechanism or safeguard is used where required.

International football experiences may also require limited information to be shared with relevant programme providers, organisers, accommodation providers or football organisations in another country.

Information should only be shared where it is necessary for the agreed programme, safety, administration or football activity.

We keep personal information only for as long as it is reasonably required for the purpose for which it was collected.

The appropriate period may depend on:

• The type of enquiry or service
• The age of the player
• Whether a programme or consultation took place
• Ongoing communication with the family
• Safeguarding and welfare requirements
• Legal, financial or insurance obligations
• The need to establish, exercise or defend legal claims
• Whether consent remains valid for media use

When information is no longer reasonably required, it may be securely deleted, anonymised or retained in a restricted archive where there is a valid reason.

Safeguarding records may need to be retained for longer than ordinary enquiry information.

We take reasonable organisational and technical steps to protect personal information against:

• Loss
• Misuse
• Unauthorised access
• Inappropriate disclosure
• Accidental alteration
• Accidental destruction

Access should be limited to people who reasonably need the information for service delivery, safeguarding, welfare, administration or legal compliance.

No online system can be guaranteed to be completely secure. Visitors should avoid sending highly sensitive documents through ordinary email or general enquiry forms unless specifically requested and an appropriate secure method has been provided.

Where online payments are introduced, payment information may be processed by a specialist payment provider.

Next Phase Football should not store full payment card details unless this is necessary and supported by appropriate secure payment systems.

Relevant booking and transaction records may be retained for accounting, tax, refund and legal purposes.

The website may use cookies and similar technologies to:

• Support essential website functionality
• Remember privacy preferences
• Protect forms and website security
• Understand website performance
• Measure visitor activity
• Support embedded content

Strictly necessary cookies may operate without optional consent where they are required for the website to function.

Non-essential analytics, advertising or tracking technologies must not be activated until the visitor has made an appropriate choice where consent is required.

Visitors should be given clear options to:

• Accept optional cookies
• Reject optional cookies
• Manage preferences
• Change their selection later

Further details are available through the Cookie Policy.

Next Phase Football does not use website application information to make solely automated decisions that produce legal or similarly significant effects.

Player applications and programme enquiries should involve human review.

Depending on the circumstances, individuals may have the right to:

• Request access to their personal information
• Request correction of inaccurate or incomplete information
• Request deletion in certain circumstances
• Request restriction of processing
• Object to certain uses of information
• Withdraw consent where consent is relied upon
• Request transfer of eligible information
• Object to direct marketing
• Raise a concern about how information is handled

Requests can be sent to:

Email: info@nextphasefootball.com

We may need to confirm the identity and authority of the person making a request before disclosing or changing personal information.

Where a request concerns a child, we will consider the child's age, understanding, best interests and the authority of the person making the request.

Privacy does not prevent Next Phase Football from sharing relevant information where there is a genuine safeguarding concern, immediate risk, legal requirement or need to protect a child or another person.

Information should be shared carefully, proportionately and with appropriate authorities or safeguarding professionals.

We cannot promise complete confidentiality where doing so could place a child or another person at risk.

Anyone with concerns about how Next Phase Football handles personal information should contact us first:

Telephone and WhatsApp: 07757 640536

Email: info@nextphasefootball.com

General questions may be raised by telephone or WhatsApp. Formal privacy requests, complaints and legal correspondence should be submitted by email so that a written record is available.

We will aim to understand and respond to the concern appropriately.

Individuals may also have the right to complain to the UK Information Commissioner's Office.

This Privacy Policy may be updated to reflect changes in our services, website features, technology, data use or legal responsibilities.

The latest version will be published on this page with an updated revision date.

Privacy and data protection enquiries can be sent to Next Phase Football.

Telephone and WhatsApp: 07757 640536

Email: info@nextphasefootball.com

General questions may be raised by telephone or WhatsApp. Formal privacy requests, cancellations, complaints and legal correspondence should be submitted by email so that a written record is available.